This past May, the Indianapolis Public Schools Board of
School Commissioners approved an agreement with CareDox. This decision will
make the medical records process more convenient and secure for all our

CareDox is a cloud services system specifically designed for
medical records. The system enables student immunization information, physical
exam results, and nurse visits to be stored securely and compliant with Health Insurance Portability and Accountability Act (HIPAA)

Mary Conway, MSN, RN, IPS Administrative Coordinator for
Nursing Services, notes the system will streamline the way schools and families
deal will medical information in several key ways. She said, “We will be using
the system this school year to

  • keep track of student immunization records,
  • give parents a convenient way to report student
    health conditions to the school, send doctor’s notes to school and make changes
    in their student’s contact information, and
  • make providing emergency information to the
    school easy.”

Because families will be able to access CareDox at any time
from their computer, smartphone or tablet, they will be able to update student
health information quickly and conveniently, wherever and whenever they need
to. That means no more stacks of health forms to fill out for each child!

Additionally, Conway noted that CareDox will facilitate
communication among the school nurse, parents and health care providers as they
help students manage chronic conditions or illnesses. Sensitive student health
information will also be kept more secure, shared through the system only with
the nurse or others with a need to know.

Implementation is already in progress. Student immunization
records have been uploaded from CHIRP (the state immunization registry) and IPS
staff members are being trained to use the system. In August, a letter will be
sent to parents giving them instructions for signing up to use CareDox.

Conway is quick to point out the potential future ways
CareDox could benefit our families, including:

  • Managing nurse visit information and directly
    communicating to families as needed
  • Making it easier to notify parents when student
    medication supplies get low
  • Storing individual health plans or emergency
    care plans right in students’ CareDox records

We’re proud to offer our families a way to make the back to
school medical information process easier and more efficient. We look forward
to our parents logging on to CareDox to experience this improvement firsthand!

For more information on school immunization requirements, click here.